When it comes to running an efficient business, there are several elements that can keep things running very smoothly for you. Conversely, there are also several elements that can slow your work down. In an economy that relies on efficient pricing and accurate work that is delivered to your clients on time, you can’t be held back by various slowdowns known as bottlenecks. Bottlenecks are created by either personnel or your business model and can seriously hinder your business workflow and keep your system running like a well-oiled machine. The actual bottleneck itself actually occurs when the workload exceeds the work capacity.
One type of business “bottlenecking” is organizational. From the inception of a business it is crucial that the organizational structure in place is optimal. If there are too many people at one managerial level, this can often lead to questioning of one’s responsibilities. If it is clear that everyone knows their role in the organization, there will be no wondering exactly who is supposed to take on what tasks and no time is wasted in trying to solve the issue. When people begin to question what exactly they are supposed to do and what their co-workers are supposed to do, this is time lost that could be spent working on projects and the workload begins to all behind.
Another type is workload bottlenecks. Businesses try to run with minimal expenses all the time. This is the most common cause of bottlenecks. If the workload is greater than the work capacity, employees become overwhelmed and business begins to suffer. Workers who are comfortable in their environment often work more efficiently, while employees who are in a high stress, high workload environment are often known to suffer from mental blocks which severely slows the workflow that passes through your organization. Make sure you are aware of any shorthanded issues in your office to prevent this bottlenecking.
A third type is administrative bottlenecking. Often in business, there are several papers, contracts, and agreements that must be signed before work can either begin or get completed. It’s crucial that not only your workers understand the paperwork that is in place, but that your client is fully aware of any papers that need to be signed as they go through the process to get their work completed. When all paperwork requirements are fully disclosed, whether in writing or verbally, you can get your work off to a quicker start, and a faster finish as well, preventing slowdown or further bottlenecking in the future of your partnership.
With all business models, the most important method of preventing bottlenecks is communication. Talking with your team members and clients alike can often prevent even the slightest bottlenecks. When bottlenecking occurs, it usually snowballs into a larger issue and it’s very difficult to recover from. If you can prevent business bottlenecks before they occur, you’re guaranteed to have a long prosperous career for yourself and your employees, which also creates a more relaxed, happier work environment.